Housing Manual Training
Wednesday, November 12, 2025 - 1:00pm
Housing Rehab Grant Administration and Management
Wednesday, November 12, 2025 and Thursday, November 13, 2025
A Two-Day Training - 1:00 PM - 5:00 PM Each Day
Trainers: Jennifer Miller and Les Warner, ICF International
Description
This comprehensive training is designed specifically for Community Housing Impact and Preservation Program grantees of the State of Ohio who are responsible for administering HOME and CDBG funds in accordance with federal and state guidelines for two activities: Home Repair and Homeowner Rehabilitation. Participants will gain a thorough understanding of grant responsibilities, equipping participants with the knowledge and skills needed to manage projects successfully while navigating federal regulations. Key topics will include basics of program administration, guidance on the role of homeowner rehabilitation and home repair staff at the grantee level, coverage of cross-cutting requirements and best practices for project management within the context of federal funding programs. By the end of the training, grantees will be better prepared to implement housing rehabilitation programs with confidence, integrity, and full regulatory compliance.
Agenda
Day 1: November 12, 2025
| 1. Welcome to Housing Manual Training |
| 2. Overview of the CHIP Program |
| a. Home Repair and Homeowner Rehabilitation |
| b. Other activities not covered in this training |
| i. Homebuyer |
| ii. Tenant Based Rental Assistance (TBRA) |
| iii. Small rental rehabilitation (owner and renter) |
| iv. Administration |
| v. Fair Housing |
| 3. Grant Expectations when administering the CHIP program |
| a. Reviewing and following the executed grant agreement, including scope |
| b. Understanding roles of the Grantee v. ODOD |
| c. Monitoring and technical assistance |
| 4. Grantee Staff Roles |
| a. Program managers, line staff, rehabilitation specialist. Review of administrative capacity to implement program(s) and expected resources and tools the Grantee should be using. |
| 5. Basics of Administering Home Repair and Homeowner Rehabilitation |
| a. General requirements of the program: elimination of substandard conditions, ensure quality work, operate in a cost-effective manner, and protect interests of all parties |
| b. Household application and income eligibility, including meeting a national objective and applicant selection (e.g., lottery, first come/first served) and income definitions: Part 5, including HOTMA changes, and IRS 1040 |
| 6. Eligible properties |
| a. Environmental Reviews |
| i. Tier 1 and tier 2 |
| b. Establishing after rehab value for Homeowner Rehabilitation |
| i. Options for establishing value, including qualified staff |
| c. Homeowner agreement and truth-in-Lending |
| i. Disclosing applicant loan terms & deed restrictions |
Day 2: November 13, 2025
| 7. Basics of administering Home Repair and Homeowner Rehabilitation (cont) |
| a. Inspections, work write ups and property standards, including RRS (briefly) and any ODOD training |
| b. Lead-based paint requirements and de minimis exemption examples |
| c. Conflict of interest |
| d. Pre-bid estimate |
| e. Procurement, including sealed bid process and homeowner selection |
| f. Debarment check |
| g. Contractor qualifications and management |
| h. Conflict Resolution between homeowner and contractor |
| i. Draw requests and reporting to ODOD |
| j. Closeout with homeowner, including any Grantee required monitoring (as applicable) of the property |
| 7. Grantee program income (PI) |
| a. Reporting PI |
| b. PI funds may only be expended on CDBG or HOME eligible activities |
| 8. Successful Practices to Avoid Common Monitoring Findings |
| a. List of common findings/solutions |
| b. ODOD monitoring tools and guidance |
| c. Monitoring checklists |
| 9. How to Address Grant Amendments |
| a. Amendment thresholds and process |
| b. Extensions |
| c. Program design changes |
| 10. Resources and Tools |
| 11. Conclusion |
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P.O. Box 776
Urbana, Ohio 43078