Butler County - Federal Program Fiscal Specialist

BUTLER COUNTY COMMISSIONERS PERSONNEL OFFICE 
ANNOUNCEMENT OF VACANCY

Posting Date: 5/09/2023                                                                      Response Deadline: 5/19/2023* 
* RESUMES ACCEPTED UNTIL THE POSITION FILLED.

Agency: Department of Development
Job Title: Federal Program Fiscal Specialist
Classified X  Unclassified □
Bargaining Unit Yes □  No X
Overtime Exempt Yes □ No X
Salary: $18.25 - $25.78 per hour
Work Location: 130 High St, Hamilton, OH 45011
Hours of Work: 8:00 a.m. – 5:00 p.m.

ESSENTIAL FUNCTIONS:
(1) Prepare financial transactions; balance and reconcile general ledger accounts; prepare reviews and adjust journal entries; fund and set-up activities in Federal Integrated Disbursement and Information System (IDIS).

(2) Perform a variety of complex duties relative to the administration and compliance of Federal Grants Programs; Federal programs include Community Development Block Grant (CDBG) and HOME Home Investment Partnership Program (HOME).

(3) Coordinate, monitor and participate in a variety of fiscal activities in Municipal Uniform Information System (MUNIS); involved in fiscal and bookkeeping activities; record transactions, maintain control accounts, process requisitions, purchase orders, and invoices; monitor variety of fiscal management and control activities; accounts payable, receivable, travel expenses, and inventory.

(4) Prepare and administer assigned budgets; monitor expenditures and prepare related reports; prepare analyses of payroll expenses and process reimbursements; prepare budget transfers and amendments.

(5) Implement accounting or auditing procedures; maintain current and new vendor file information; responsible for receipt of W-9 information; track contracts and invoices and conduct analysis on purchase order and vendor payments to ensure compliance with budgetary controls; work with outside vendors to resolve billing issues; retrieve Ohio State Purchasing contract information as needed.

(6) Perform clerical and administrative support for the Community Development Administrator; assist Community Development staff with special projects and reports as requested; handle telephone inquiries and billing questions as needed; may answer request for public records; perform other related duties as assigned.

(7) Meet all job safety requirements and all applicable OSHA safety standards that pertain to essential functions. 

REQUIRED QUALIFICATIONS:
• High school diploma with course work in office practices and procedures (post-high school education in business or office administration preferred); and
• Two (2) years’ experience in a secretarial or office administrative support work; or
• Any combination of education, training and/or experience equivalent to the minimum qualifications above.

SELECTION PROCEDURE: Resumes and Interviews

SUBMIT COVER LETTER AND RESUME TO: resumes@bcohio.us (indicate job title in subject line)

BUTLER COUNTY WILL CONSIDER INTERNAL APPLICANTS PRIOR TO EXTERNAL APPLICANTS
Pursuant to the ADA Amendments Act of 2008, Butler County will consider all qualified applicants for employment, including persons with disabilities. The applicant must be able to perform the essential functions of this job with or without reasonable accommodation. Upon the request of any qualified applicant, this office will evaluate any reasonable accommodation that may be needed to enable a disabled person to participate in the application process or perform these essential duties.

AN EQUAL OPPORTUNITY EMPLOYER